kOOL features

• Web based

kOOL module: Addresses

• Typical database field for christian churches (can be adapted)
• Version history for each record including displaying an old state of the addresses
• Manage families with roles (father, mother, children)
• Multi edit several addresses at once
• Control access levels for columns and rows
• Manage all kinds of groups of people, that match your church structure (see groups module)
• Very powerful filtering
• Save filters as presets for easy access
• Sort for any column
• Save special views per user
• Export your data to Excel, vCard, print labels and send email or sms
• Create a mail merge letter as PDF directly from kOOL
• Export as single person or as family
• Export children lists including information about their parents
• Manage your smallgroups
• Birthday list
• Access your data in realtime from Outlook, Thunderbird, Apple Mail, etc. (through LDAP)
• Accept mutations (after moderation)
• Graphical analysis by age, gender, city, etc

kOOL module: Events

• Enter repeated events (daily, weekly, monthly) and specify the number of repetitions
• Use an unlimited number of event groups
• Group event groups in calendars
• Add events with moderation
• Display the events as a list or as calendar (day, week, month, year)
• Drag&drop calender
• Filter the events for groups and time
• Limit the publicly visible events by time
• Export to Excel
• Export to PDF as weekly or monthly calendar
• Automatic generation of custom layouts for ads or monthly event lists
• Add automatic reservations to the events
• Display the events on your TYPO3 website as calendar, list or monthly list
• Load your events in iCal, Outlook or Sunbird through an iCal file
• Reminder email to group members for event changes

kOOL module: Reservations

• Manage all kinds of reservation objects (rooms, beamer, vehicles, ...)
• Collect your objects in groups
• Display the reservations as list or calendar (day, weekly, monthly, yearly)
• Drag&drop calendar view
• Export as a pdf calendar
• Apply filters for objects and time
• New reservations can be moderated
• Add repeated reservations (daily, weekl, monthly)
• Combine reservations for events

kOOL module: Tracking

• Track attendance for any events
• Use members of a small group, a group or a group of people defined by a filter
• Use events of an eventgroup, manually set dates or weekly repeating dates by weekday
• Track by yes/no or enter a free text for each person by date
• Filter trackings by date
• Export tracking as Excel sheet or PDF file

kOOL module: Rota

• Manage any kind of teams (technic, preching, baby care, ...)
• Use weekly teams where you assign a person for a whole week to a certain team
• Display weekly team scheduling as events in event module
• Schedule by day, week, month, semester or year
• View and edit rota scheduling directly in events module
• Peripheral gathering of service rota through the team leaders
• Use different teams for different events
• Export to Excel and PDF
• Send personal rotas to all team members
• Use form letter or labels to address members without email addresses
• Create rotas for multiple teams for multiple months

kOOL module: Donations

• Manage donations in different accounts
• Reoccuring donations with manual confirmation
• Display donations filtered by date, donator, etc.
• View statistics as table or graphic
• Export donations as xls file to create letters to the donators
• Merge donations

kOOL module Mailing

• Send emails to members of kOOL groups and small groups
• Easy usage by using fake email addresses like "mygroup@kool.church.net"
• Access checks and confirmation by email before sending emails

kOOL module: Administration

• Manage kOOL users and usergroups
• Assign user rights to users
• Manage settings per user
• Change layout settings
• Customize the information on the front page
• Check log entries
• Manage your own label layouts

kOOL module: Fileshare

• Manage your files online in webfolders (with WebDAV)
• Apply access rights for kOOL users
• Hierarchical folders

kOOL module: Tapes/CDs

• Assign sermons to groups and series
• Easy and powerful filters
• Use different and custom print layouts for tapes, CDs, lists etc.
• New entries are collected from event list and rotas